Transport & Fleet Integration Guide

Connect your fleet management and transport systems to automatically track vehicle emissions, fuel consumption, and route optimization data.

What You'll Learn

  • Fleet management system identification
  • API and telematics integration setup
  • Vehicle and fuel data extraction
  • Emissions calculation by vehicle type
  • Route optimization and efficiency tracking
  • Fleet carbon reduction strategies

Prerequisites

Before you start, ensure you have:

Fleet Management Requirements

  • Active fleet management software account
  • Telematics devices installed in vehicles
  • Admin access to fleet management system

Vehicle Information Needed

  • Vehicle registrations and specifications
  • Fuel types and engine specifications
  • Historical fuel consumption data
1

Identify Your Fleet Management System

We support 20+ leading fleet management and transport systems with specialized connectors for carbon tracking.

VZ

Verizon Connect

  • • Vehicle tracking & telematics
  • • Fuel monitoring & reporting
  • • Driver behavior analytics
  • • Maintenance scheduling
REST API
SM

Samsara

  • • AI-powered fleet insights
  • • Real-time GPS tracking
  • • Engine diagnostics (OBD-II)
  • • Compliance reporting (ELD)
GraphQL API
GT

Geotab

  • • MyGeotab fleet management
  • • Fuel usage optimization
  • • Route planning & dispatch
  • • Environmental reporting
REST API
TT

Teletrac Navman

  • • DIRECTOR fleet software
  • • Fuel card integration
  • • Driver safety scoring
  • • Asset utilization tracking
REST API

Additional Fleet Management Systems

Fleet Complete

GPS tracking, safety

Fleetio

Maintenance, fuel cards

Donlen

Fleet leasing, analytics

Azuga

Telematics, safety

Omnitracs

Trucking, compliance

Motive

ELD, fleet management

GPS Insight

Fleet tracking, reports

CalAmp

Telematics platform

Using multiple systems? We can consolidate data from different telematics providers and fuel card systems. Contact us for multi-system integration support.

2

Set Up API Integration

VZ

Verizon Connect Setup

Generate API Credentials

  1. Log into Verizon Connect Reveal dashboard
  2. Navigate to Account → API Access
  3. Create new API application: Carbon Tracking
  4. Select the following scopes:
- vehicle:read (vehicle data access)
- trip:read (trip and mileage data)
- fuel:read (fuel consumption data)
- driver:read (driver information)
- report:read (reporting data access)

Configure Webhook Endpoints

  • • Enable real-time data push for fuel events
  • • Set up trip completion notifications
  • • Configure vehicle diagnostic alerts
  • • Test webhook delivery with sample events
SM

Samsara Setup

Create API Token

  1. Access Samsara Cloud dashboard
  2. Go to Settings → API Tokens
  3. Create new token: carbon-integration-token
  4. Assign permissions for carbon tracking:
- Fleet: Read (vehicle and driver data)
- Trips: Read (trip data and routes)
- Engine Data: Read (diagnostic data)
- Fuel: Read (fuel consumption data)
- Contacts: Read (driver information)

Configure Data Streams

  1. Enable streaming for fuel consumption events
  2. Set up trip data synchronization (hourly)
  3. Configure vehicle diagnostic data collection
  4. Test GraphQL queries for data validation
GT

Geotab Setup

MyGeotab API Access

  1. Log into MyGeotab portal with admin account
  2. Navigate to Administration → Users
  3. Create API user: carbon_api_user
  4. Assign security groups with appropriate access:
- ViewDevice (vehicle information)
- ViewTrip (trip data access)
- ViewFuelTransaction (fuel data)
- ViewDriverChange (driver assignments)
- ViewDiagnostic (engine diagnostics)

Configure Data Feeds

  • • Set up automated daily fuel transaction exports
  • • Configure trip data extraction (routes, distances)
  • • Enable engine hour tracking for idle time monitoring
  • • Test API authentication and data retrieval
3

Configure Vehicle Data & Mapping

Map your fleet data to carbon accounting categories based on vehicle types, fuel consumption, and operational patterns.

Vehicle Category Data Points Tracked Emission Factors Carbon Scope
Light Commercial Vehicles Fuel consumption, mileage, engine hours, vehicle weight, route efficiency 2.31 kg CO₂/L (petrol)
2.68 kg CO₂/L (diesel) 		Scope 1 (Direct)
Heavy Goods Vehicles Diesel consumption, payload weight, distance traveled, engine efficiency 2.68 kg CO₂/L (diesel)
3.15 kg CO₂/L (biodiesel) 		Scope 1 (Direct)
Electric Vehicles Energy consumption (kWh), charging patterns, battery efficiency, range 0.193 kg CO₂/kWh (UK grid)
Variable by region 		Scope 2 (Indirect)
Company Cars Business vs personal mileage, fuel cards, maintenance records Based on vehicle type
and fuel efficiency 		Scope 1 / Scope 3
Leased Vehicles Contract terms, usage patterns, fuel responsibility, maintenance Standard emission factors
by vehicle classification 		Scope 3 (Category 8)
Third-party Transport Subcontractor invoices, delivery routes, cargo weight, distances Activity-based factors
(tonne-km, revenue-km) 		Scope 3 (Category 9)

Fleet Carbon Optimization Framework

Route Optimization
  • • Real-time traffic analysis
  • • Multi-drop route planning
  • • Fuel-efficient routing
  • • Delivery consolidation
Driver Behavior
  • • Eco-driving scoring
  • • Idle time reduction
  • • Speed optimization
  • • Acceleration patterns
Vehicle Maintenance
  • • Predictive maintenance
  • • Tire pressure monitoring
  • • Engine performance tracking
  • • Fuel system optimization
4

Test & Validate Fleet Integration

Fleet Integration Testing Checklist

Technical Validation

  • Fleet management API responding
  • Vehicle data extraction working
  • Fuel consumption data accurate
  • Trip data synchronization functional
  • Real-time updates operational

Data Quality Validation

  • Vehicle registrations match fleet records
  • Fuel data reconciles with receipts
  • Mileage calculations reasonable
  • Carbon emissions within expected range
  • Fleet manager approval obtained

Sample Fleet Integration Test Results

Fleet Integration Test Results: Verizon Connect Fleet (145 vehicles)
✅ API Connectivity: SUCCESS (OAuth 2.0 authentication active)
✅ Vehicle Data: SUCCESS (145/145 vehicles successfully imported)
✅ Fuel Monitoring: SUCCESS (3,247 fuel events in last 30 days)
✅ Trip Tracking: SUCCESS (12,891 trips recorded and analyzed)
⚠️  Data Quality: WARNING (2.1% of trips missing end locations)

Fleet Carbon Summary (Last 30 Days):
- Total Distance: 487,234 km
- Total Fuel Consumed: 52,847 L (diesel: 48,123L, petrol: 4,724L)
- Total CO₂ Emissions: 136.4 tonnes
- Average Fuel Efficiency: 9.2 L/100km
- Top Emitter: Heavy goods vehicles (67% of total emissions)

Optimization Opportunities:
- Route optimization could save 8.3% fuel consumption
- Driver training could reduce idle time by 15 minutes/day per vehicle
- 12 vehicles eligible for electric replacement (ROI: 18 months)
5

Set Up Fleet Optimization & Reporting

Automated Fleet Analytics

  • Daily fuel consumption monitoring
  • Real-time carbon footprint tracking
  • Driver performance benchmarking
  • Predictive maintenance scheduling
  • Route optimization recommendations

Compliance & Reporting

  • SECR (Streamlined Energy & Carbon) reporting
  • ISO 14064 GHG inventory compliance
  • CDP (Carbon Disclosure Project) submissions
  • Fleet audit trail maintenance
  • Automated monthly carbon reports

Your Fleet Carbon Dashboard Will Show:

Fleet Emissions
2,847
tCO2e annually
Fuel Efficiency
8.7
L/100km average
Fleet Utilization
87.3%
active vehicle time
Carbon Savings
£47K
optimization/year

Common Issues & Solutions

Fleet management API connection timeouts

Possible causes:

  • Telematics system experiencing high load or downtime
  • Network connectivity issues between systems
  • API rate limits exceeded during peak hours
  • Incorrect endpoint URLs or authentication tokens

Solutions:

  • Implement exponential backoff retry mechanisms
  • Check API status pages and service availability
  • Distribute API calls across time periods to avoid rate limits
  • Verify and refresh API tokens regularly
Inconsistent fuel consumption readings

Possible causes:

  • Faulty or uncalibrated fuel sensors in vehicles
  • Manual fuel receipts not captured in system
  • Different fuel measurement standards (litres vs gallons)
  • Time zone differences in fuel transaction timestamps

Solutions:

  • Cross-reference telematics data with fuel card transactions
  • Implement fuel sensor calibration schedules
  • Standardize all measurements to consistent units
  • Set up data validation rules for outlier detection
Missing vehicle trip or mileage data

Possible causes:

  • GPS signal loss in certain areas (tunnels, parking garages)
  • Telematics device power issues or disconnection
  • Driver not following check-in/check-out procedures
  • System maintenance windows affecting data collection

Solutions:

  • Enable offline data storage on telematics devices
  • Set up driver alerts for device connectivity issues
  • Implement trip interpolation for short data gaps
  • Create manual trip entry process for missing data
Carbon calculations seem too high or low

Possible causes:

  • Incorrect emission factors for specific vehicle types
  • Personal vs business mileage not properly segregated
  • Electric vehicle charging data using wrong grid factors
  • Biofuel blends not accounted for in calculations

Solutions:

  • Verify emission factors match actual vehicle specifications
  • Implement business/personal trip classification
  • Use region-specific electricity grid emission factors
  • Account for renewable fuel certificates and offsets

Need Help?

Our fleet carbon specialists understand the complexities of transport emissions and can help optimize your fleet's environmental performance.

Contact Support View Documentation